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The Flight Desk

The Flight desk handles contracted rotations and enables users to easily:

View clients on any given flight, entering into their bookings and adjusting information as need be
Print or fax manifests
Change timings, routes, flight numbers, gross/nett prices, taxes, handling fees, airport charges, etc
Monitor load factors and profitability on any given route over any time period, or for any one supplier
Pass contract changes to rotations, or rotation changes to bookings
Establish the true profitability of any route by settling the costs between bookings made on that route
Establish sharers on any route/set of routes, and create contract, load-factor based invoices for them
Pay suppliers for rotations

Sample feature:

Alt-B: Flight Balancing
From the Flight Desk, while highlighting a contract or a rotation, press Alt+B for flight balancing.  This procedure will work between any two flying dates, with an optional flight number or part flight number specifiable.  The program follows the following stages, the progress of each being reported on screen:

Opens a log for transaction processing
Gathers together all bookings flying on allocations between the dates specified.   Also searches for matching legs of a flight pair for which the return date may fall outside the date range specified.  This flight leg will still be included in the calculations.
Creates a log with all the purchase ledger records which match the flights specified.   For example, if the allocated flight is one journey out of several in the booking, the only purchase ledger record which is used in this program is the one dealing with this allocated flight or flight pair.
Reduces all the nett costs in these ledger records to zero, with the exception of the taxes and surcharge records, in case these have been entered manually.
The nett costs of each of the allocated flights which are included in this report are then worked out by looking them up in the rotations file.  The rotations prices may not neccessarily all be the same for each rotation.  Other hot keys and programs handle the sending of nett costs from contracts to rotations, and, after a contract has been setup (at which time the same nett costs will be copied automatically to all the rotations which comprise that contract) the individual nett costs can be changed as required.
These nett costs are then entered for each flight as appropriate.  In a booking with two allocated flights, the nett cost of each rotation are added together to get the actual nett cost per seat.
The recalculation program is then run for each booking which has been affected by any part of any of the above processes.The end result is that the true nett cost of each booking is calculated from the rotations, then incorporated into the booking itself, adjusting the profit and history file as required.

The history file will show any changes made, so that the daybook is kept up to date with any alterations to the company's profitability as a result of this balancing process.Note that the outstanding amounts of all these p/l records are always zero after this process.  It is assumed that a cheque is created from the flight desk, and not from the individual bookings.  The amount outstanding therefore cannot be accurately reported via tools like the Overview.  It must be reported on from the Flight Desk