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Overview Report

The Overview report can be used to gather together up to 4,900 bookings and then perform several tasks:

· Enter into any booking to make changes, administer documentation, etc
· Print out the entire list of summary information
· Create a text file of the printed information
· Compile on-screen totals of accounts information
· Pass the entire block of bookings to the mailmerge program

There are various criteria which can be entered as parameters to extract any given set of bookings.  The basic overview screen is shown below:



The bookings which are displayed as a result of the extraction process can also be displayed in different colours, which can be assigned using hot keys inside the accounts page of each booking.  The significance of the colours can be assigned by the user.  

For example, some clients use red-tagged bookings as data entry error cases, or use green to indicate all data has been checked prior to the invoice going out, and so on. A sample text file resembling the printed output, is shown below:

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Overview on: 15/04/99 11:15:21
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889.14 X2 379608 P CALEDONIAN 1T96ZC28 01/10/99 MR T JOENES x 4     0.00    0.00 870.87 X2 379639 T CALEDONIAN D29Z144J 01/10/99 MR S WARSAW x 3     0.00    0.00 686.14 X2 379652 P CALEDONIAN DT397C8J 01/11/99 MR G SMIDT  x 4     0.00    0.00
X2 379652   CALEDONIAN          01/11/99 MR G SMIDT   -- --------    0.00
1236.00 X2 379617 P CALEDONIAN EZ771C7G 01/11/99 MRS V NEVIS x 4     0.00    0.00
621.18 X2 379625 P CALEDONIAN GF78C97Z 01/12/99 MISS L SLAR x 3     0.00    0.00 598.00 X2 379673 P CALEDONIAN XTGC59Z2 21/12/99 MRS V YALLA x 2  -299.00 -202.10  504.46 X2 379534 T CALEDONIAN XHCH2Z02 21/01/99 MISS A ILLM x 2     0.00  242.00  740.93 X2 379543 T CALEDONIAN X1H3JR02 11/01/99 MR K JOHANN x 2     0.00  242.00  505.47 X2 379547 T CALEDONIAN X0CZRH82 11/01/99 MISS E MACD x 2     0.00  232.00
 442.00 X2 379560 P CALEDONIAN X1FDH802 11/10/99 MR P SMITH  x 2   442.00  412.00  406.00 X2 379561 P CALEDONIAN XZSB2H82 21/10/99 MISS C BARD x 2   406.00  376.00  380.00 X2 379562 P CALEDONIAN ZZC4N8H2 21/10/99 MR S HEDLY  x 2   380.00  350.00
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    Total revenues from clients on above list:       7880.19
Total balances due from clients on above list:        929.00
         Total balances due out on above list:       1651.90
     Total number of passengers on above list:            32
    Sales figures without taxes, s/c and ins.:       7507.00
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